Income Artist

Staying On Track With A Big Real Estate Project: 10 Things To Know

Author: jack
Published:August 17, 2023
5 mins 3 secs

Embarking on a large real estate project affords you a lot of exciting opportunities.

However, alongside these opportunities come many challenges that demand careful planning and execution.

Here are several critical considerations to help steer your project on the path to success, whatever your long-term goals. 

Clearly Define The Project Scope

Before beginning any project, whether it is in the real estate sector or not, it’s crucial to establish a detailed project scope.

This will serve as your blueprint for the project, outlining every element including design features, functionalities, and the timeline for completion.

A well-defined scope, whether you need to plan a completely new build project or easily manage tenant improvement projects, will provide a solid foundation.

This ensures that all stakeholders are aligned on the project’s objectives and expected outcomes, and delays are minimized, or at least carefully managed if they do occur. 

Secure Sufficient Funding

Financial robustness is the backbone of any substantial real estate project. It’s important to make obtaining an accurate financial projection a priority.

Secure Sufficient Funding

This should encapsulate everything from acquisition costs to construction expenses and contingencies. Plus, a precise financial plan will help mitigate the risk of unexpected costs derailing the project. 

All lenders will expect to see a business plan before they agree to lend you any money.

A business plan should include your growth plan for the next five years, as well as the strategies you have in place to achieve your goals.

The lender will want to see that you have done extensive market research to support your plan.

For example, if you plan on developing an office block, you will need figures to support your profit projections, as well as data that shows the location is viable for your target tenants.

Assemble A Competent Team

Talent drives projects. As such, you should assemble a team that combines diverse skill sets, industry experience, and a shared vision for the project.

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This should include everyone from architects and engineers to project managers and construction crews. Each team member plays a crucial role in shaping the project’s direction and eventual success. 

Unless you plan on project managing yourself, look for an experienced project manager, someone who has plenty of relevant experience in the real estate sector.

Ideally, this person should have worked on projects similar to yours, so you can be certain they can handle everything.

The right project manager has excellent communication skills and a good understanding of the underlying finances.

It’s their job to manage sub-contractors, make sure deadlines are met, liaise with suppliers, and keep a close eye on the project schedule. 

Hiring the right project manager ensures your real estate project will be successful. 

Embrace Modern Technology

In today’s digital age, technology plays a crucial role in streamlining project management.

Embrace software solutions designed for the real estate industry, from project management tools to advanced analytics platforms.

These technologies will provide you with invaluable insights, enhance communication, and optimize processes. 

There are plenty of generic project management tools available, which are undoubtedly useful.

These include tools like Trello and Basecamp, but if this is your first large real estate project, it is better to invest in bespoke software designed for the real estate sector.

This will help you work on larger projects and deal with multiple clients.

Examples of project management software for real estate professionals worth checking out include:

  • Qube
  • Pendo
  • Overall

Before investing in project management software, decide what features you need, whether you want to pay a monthly subscription or a one-off charge, and how many users will be utilizing the software.

The best packages are cloud-based, which means they can be used anywhere and on any device. 

Prioritize Regular Communication

Ensure regular communication with all stakeholders. Regular updates help maintain alignment, enabling quick resolution of any emerging issues.

Prioritize Regular Communication

Whether it’s through weekly meetings or shared digital platforms, create a culture of transparency to keep everyone on the same page. 

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Evaluate And Manage Risks

Risks are an integral part of any real estate project. Because of this, it’s crucial to anticipate potential pitfalls, and have a robust risk management strategy in place.

Regularly evaluate your project’s risks and devise mitigation strategies to keep the project on track. 

Effective risk management will prevent your real estate project from going over budget and missing critical milestones. 

Nurture Relationships With Stakeholders

Stakeholder relationships can make or break a project. It’s crucial to nurture these relationships, understanding their concerns and expectations.

By building trust and demonstrating your commitment to the project, you will build a supportive environment that benefits the project’s progression.

If the project is successful, these stakeholders are more likely to invest in future projects. 

Maintain Legal and Regulatory Compliance

Navigating the legal landscape of real estate can be complex, especially in a large-scale project.

Make sure you have a thorough understanding of all applicable laws, regulations, and permits that pertain to your project.

Consulting with legal experts who specialize in real estate law can save time and prevent potential legal issues. 

Incorporate Sustainable Practices

In a world increasingly conscious about the environment, integrating sustainable practices in your real estate project is not only a good environmental move but can also appeal to modern, eco-conscious stakeholders.

This could involve using eco-friendly building materials, implementing energy-efficient designs, or ensuring that your construction processes minimize waste and pollution. 

Emphasize Quality Assurance and Control

Quality is the cornerstone of any successful real estate project. To ensure that your project meets the highest standards, implementing a rigorous quality assurance and control system is crucial.

This means meticulous inspections, frequent testing, and thorough documentation throughout the construction process.

By ensuring each stage of your project passes strict quality checks, you’ll deliver a final product that meets the expectations of shareholders and stands the test of time. 

Handling a big real estate project can often feel like a high stakes balancing act. But by taking these essential considerations into account, you’ll be prepared to navigate the often-complex terrain of project management.