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How To Keep Work Vehicles Safe During Use

Author: Jimmy Barron
Published:February 18, 2023
3 mins 53 secs

Utilizing work vehicles for commercial reasons is an important aspect of many business operations.

But, with such vehicles comes the obligation to keep them safe and secure at all times.

It is critical to keep work vehicles secure while in operation not just for the safety of the people who drive them, but also to prevent corporate assets from theft or damage.

We’ll go over six recommendations for keeping your work car secure while it’s in operation, reducing risk by assuring appropriate maintenance and upkeep, and preventing theft or vandalism.

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Insuring Your Vehicles

Insurance is a must for any vehicle, no matter how much you use it or how often.

Make sure that the vehicles are properly insured and that all drivers have their own insurance policies in place when they are driving them.

You can discover your options at and see which policies might fit your business.

Coverage such as collision and comprehensive insurance can help protect your vehicle from theft, vandalism, and damage.

And if you have employees using your vehicles, you may need additional insurance to cover them as well. 

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Keeping Them Secure

Always lock the doors and windows before leaving the car on its own to make it more difficult for potential thieves or vandals to get in.

Make sure all valuable objects, such as laptop bags and cell phones, are kept out of sight.

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It’s also a good idea to buy an anti-theft gadget, such as an alarm system or steering wheel lock, to dissuade would-be burglars.

An audible alarm system, for example, can notify you if your car has been broken into, whilst a steering wheel lock prevents the vehicle from being driven away.

Furthermore, certain insurance providers may give premium savings for automobiles that have anti-theft systems fitted.

Performing Regular Maintenance

Doing regular maintenance is crucial to keeping your work vehicles safe and in good operational condition.

This involves performing regular oil changes, checking tire pressure, inspecting the brakes, and ensuring that all safety systems are up to date.

This will not only help your car last longer, but it will also lessen the likelihood of breakdowns that may leave you stranded on the side of the road.

It’s also critical to ensure that all drivers know how to operate the car safely and comprehend correct driving etiquette while behind the wheel.

Verifying Vehicle Registration

Before sending any vehicles out on work trips or errands, be sure they have a valid registration and are fully insured.

If an employee is driving a work vehicle over state borders, ensure that they have the necessary papers and registration for any other states they may visit.

While it may seem like a minor matter, confirming each vehicle’s registration and insurance might save your company from any legal troubles or losses in the long run.

GPS Tracking Devices

GPS tracking devices can be useful when it comes to keeping work vehicles safe.

These devices allow you to monitor the location of your vehicle at all times and provide data on speed, distance traveled, time spent idling, and more.

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This will help give you peace of mind that your vehicles are being used in an efficient manner and that no unauthorized use is taking place.

Furthermore, if a vehicle does get stolen or lost, having a tracking device installed will greatly increase your chances of recovering it quickly.

And while it might seem like a nuisance to equip all of your vehicles, doing this will definitely give you peace of mind knowing where your vehicles are. 

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Safety Protocols

Lastly, implementing safety protocols for your employees is a must when it comes to keeping work vehicles safe.

Establish rules and expectations for how the vehicles should be driven, such as not allowing cell phone use while driving, avoiding aggressive or reckless driving, and always wearing a seatbelt.

Also create policies that cover the use of company vehicles after hours, such as requiring employees notify you if they are using them outside of regular business hours.

For some businesses, it might also be a good idea to train your employees in defensive driving or to teach them how to use GPS tracking systems in vehicles. 

Business vehicles are a vital asset for organizations, and it’s critical to take the appropriate precautions to keep them secure and safe for your employees.

By following these guidelines, you may secure your cars against theft and damage while also ensuring that they are utilized appropriately.

While it may take some time and work to get started, the peace of mind that comes from knowing your vehicles are safe will be well worth it.