Income Artist

Hiring Remote Employees: Quick Guide For New Businesses

Author: Jimmy Barron
Published:September 28, 2023
5 mins 5 secs

Remote work is really popular these days. People are increasingly choosing jobs where they can work from home at least some of the time.

It allows for a better work-life balance and means we can spend less money commuting and more time with our families.

For employers, it also offers advantages, not least the prospect of reducing overheads because fewer employees in the office means you can get away with a smaller office or no office at all. 

If you are planning to hire remote employees, read on for a useful guide. 

Define The Job Role

Before diving into the hiring process, it is crucial to clearly define your needs and expectations. Determine the specific roles and responsibilities you require remote employees for.

Define The Job Role

Consider the skills, experience, and qualifications necessary to excel in these positions. This will help you attract and identify the right candidates for your business.

If this is a new role, brainstorm the role with all the people who are going to be involved. This ensures everyone is on the same page regarding what the new person’s job looks like.

Otherwise, there is a chance that resentment follows if an existing employee is expected to take on additional responsibilities they were assuming the new role would cover. 

Create A Detailed Job Description

Write a comprehensive job description that outlines the responsibilities, skills, and qualifications required for the role.

Clearly communicate your expectations regarding working hours, availability, and communication channels and be willing to offer flexibility as part of the role.

Be specific about the tools and software your remote employees will need to use. This will help set clear expectations from the start and attract candidates who are the best fit for your business.

The vaguer you are when writing a job description, the more applicants you will have, which makes whittling them all down to a list you can call for interview a lot harder.

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Although, a recruitment agency will handle the early stages for you if necessary. 

Emphasize Communication Skills

Remote work heavily relies on effective communication. When hiring remote employees, prioritize candidates with excellent written and verbal communication skills.

Since they won’t be physically present in the office, their ability to convey ideas, collaborate, and resolve conflicts remotely is paramount.

Look for candidates who can effectively communicate across different time zones and cultural backgrounds.

If English is not their first language, verify their English skills are good enough for the role.

They may need to read and write using technical language, so it is imperative they can do this to the required standard. 

Use Technology To Facilitate Collaboration 

To ensure seamless collaboration among remote employees, leverage technology tools. Platforms like Zoom enable real-time communication and file sharing.

Use Technology To Facilitate Collaboration

Project management tools like Trello or Asana help track progress and assign tasks. Invest in cloud-based storage solutions to ensure easy access to files and documents.

By utilizing technology effectively, you can bridge the gap between remote team members and foster a collaborative work environment.

Ensure the candidates you consider for the role are familiar with the technology tools you use in the business.

If they don’t have the skills you need, either develop an onboarding process whereby they have time to learn, or find a better candidate.

Streamline The Hiring Process

Remote hiring can be more time-consuming compared to traditional hiring methods.

To streamline the process, leverage technology-driven solutions such as video interviews and online skills assessments.

This allows you to evaluate candidates efficiently while minimizing logistical challenges.

Applicant tracking systems (ATS) can help you organize applications, schedule interviews, and keep track of candidate information. 

Use An Employer Of Record

Consider the benefits of using an employer of record to help you hire and manage your remote employees in different countries. 

An employer of record is a company that acts as the legal employer for employees who work for another organization.

The employer of record handles payroll, taxes, benefits, HR compliance, and other administrative tasks on behalf of the client organization.

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This arrangement allows the client company to outsource many employer obligations and HR functions to the employer of record service provider. 

Some key benefits of using an employer of record include simplified payroll and compliance, the ability to hire globally without setting up entities in other countries, and access to benefits, insurance, and HR support.

The client organization maintains the day-to-day management of the employees while the employer of record handles the back-end paperwork and legal responsibilities. 

This model can be attractive to small companies wanting to hire overseas without complexity, companies using contract or seasonal workers, and organizations needing to rapidly expand or scale globally. 

Focus On Trust and Accountability

Trust and accountability are crucial for successful remote work arrangements.

Focus On Trust and Accountability

When hiring remote employees, look for individuals who are self-motivated, responsible, and can work independently.

Seek candidates who have demonstrated reliability in previous remote or freelance positions.

Implement clear performance metrics and provide regular feedback to ensure transparency and to keep remote employees motivated.

Assign A Mentor

Remote employees can’t ask questions in the same way as someone who works in an office.

If you assign a mentor, they have someone who can talk them through the onboarding process and deal with any teething problems as they settle into the role. 

Foster A Remote-Friendly Company Culture

Building a strong company culture is essential, even in a remote work environment.

Encourage regular communication and virtual team-building activities to foster camaraderie among remote employees.

Arrange virtual meetings, team lunches, or even online games to create a sense of belonging and teamwork.

Encourage open and transparent communication channels to ensure everyone feels included and valued.

Provide Clear Policies And Guidelines

Establish clear policies and guidelines for remote work. This includes expectations regarding work hours, response times, and availability.

Create a flexible and supportive work environment that accommodates different time zones and personal commitments.

Clearly communicate the company’s remote work policies to avoid any confusion or misunderstandings.

Embrace the flexibility and global talent pool that remote work offers and your new business will thrive in this increasingly connected world.